07899958613 zita@zitalewis.co.uk
Diary Management - Picture of a stapler, drink, priorities list and pencil

Diary Management Services to Help You to Stay Organised and Boost Your Productivity

Are you finding it a struggle to manage your schedule?

Do you have multiple appointments, meetings and deadlines coming up each day and you’re unable to keep up with them all?

If staying on top of your schedule and being productive is a challenge, then you’re in the right place.

My name is Zita Lewis, and I’m an experienced virtual assistant who specialises in diary management. I’m here to help you to stay organised and keep appointments and tasks in check. As your virtual assistant, I can help you out. From booking appointments and making sure your calendar is organised, I can help you stay focused on what matters most- your work.

What are the benefits of outsourcing diary management? 

At times, keeping track of your schedule can be overwhelming, especially when your hands are already full with work. That’s where the importance of having an experienced virtual assistant comes in. With my diary management services:

  • All upcoming appointments and meetings will be carefully managed, so you’ll not miss a single deadline
  • Your focus will remain on your work since I’ll keep track of all your schedules
  • You have more time in your day to be productive
  • All your last-minute changes will be handled with ease
  • You’ll be relieved of the stress and burden of managing an ever-growing list of appointments and deadlines

I know that each client has unique needs and that’s why I tailor my services to meet your specific diary management requirements.

I’ve been managing diaries for business owners for over 30 years

During that time, I’ve learned the importance of personalised, reliable diary management services. My extensive experience has equipped me with the knowledge and expertise to manage your diary efficiently and effectively.

My main services include:

  • Schedule planning and organisation
  • Appointment scheduling and reminders
  • Task Prioritisation
  • Coordination between multiple users and teams
  • Managing scheduling conflicts and rescheduling reports

Of course, we can discuss the particular services that will benefit you and your business most.

How does the diary management service work?

After a discovery call where I can establish the help you require, tools to use and any specific needs you may have, it’s easy. You can communicate with me via email/phone or a variety of apps I currently use to let me know how to update your diary with important dates, holidays, etc.

I can then help with tasks such as scheduling appointments, rescheduling appointments, sending out appointment reminders, coordinating meetings and managing your calendar.

Will you use my diary/scheduling tools?

To provide efficient and reliable diary management services to my clients, I use various tools and applications to streamline the process. These tools help me manage your schedule, appointments and tasks more effectively while ensuring accuracy and precision. Some of the tools I use include:

  • Google Calendar
  • Trello
  • Acuity Scheduling
  • BookWhen
  • 10to8
  • Calendly

If you have a preferred tool or app that you use to manage your schedule and appointments, I’m happy to work with you to incorporate it into my diary management system. My ultimate goal is to provide diary management services that cater to your specific needs and preferences.

If you have any further questions or require more information about the tools I use, please feel free to get in touch with me.

How much does the diary management service cost?

The cost of the diary management service will depend on the level of service you require and the amount of time needed to manage your diary. This will be discussed during our discovery call.

Will you look after personal data safely?

You can be sure that I take data security seriously and I ensure that all the information you share with me is treated with confidentiality and respect. I understand that you may have sensitive information relating to your business or personal life and I take all necessary precautions to protect your data.

To maintain the highest level of security, I use secure servers and encrypted software to store your data. I strictly comply with GDPR regulations, which means your data is never shared or used without your permission.

Can you help with personal as well as professional appointments?

Yes, I can help you manage business and personal appointments. I also offer a lifestyle management service aimed at helping you with personal tasks like this, you can find out more here. And if you’re getting overwhelmed with emails and need some organisation skills to help you keep on top of everything, I offer a comprehensive email management service too.

What if I need to reschedule an appointment?

If you need to reschedule an appointment, simply get in touch and I will make the necessary changes to your diary. I’m also happy to take care of rescheduling the appointment for you.

How to get started outsourcing your diary management

My diary management services are tailored to suit individual needs and budgets. Therefore, my pricing varies depending on the complexity and scope of each project. I believe in providing value for money, which is why my pricing is reasonable, competitive and transparent.

If you’re interested in working with me, I offer a free consultation to discuss your requirements and expectations in detail. During the consultation, we will discuss your diary management needs and I’ll provide a clear, itemised quotation based on the scope of work discussed.

Please note that my pricing is based on an hourly or project-based fee, depending on your preference. The fee will be communicated and agreed upon before work begins, so there are no surprises or hidden charges.

If you have any questions or concerns regarding pricing, feel free to contact me via email or phone, and I’ll be happy to discuss it with you. With my diary management services, you can rest assured that you’ll receive top-quality services that fit your budget.